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Final Paper Submission

All accepted papers must complete the following steps to ensure publication in IEEE Xplore and inclusion in the conference proceedings.

Step 1. Prepare Your Final Manuscript

  • - Revise your paper according to the reviewers’ comments.
  • - The page limit is 3 or 4 pages.

Step 2. Validate Your PDF File via IEEE PDF eXpress

Before submission, every final manuscript must be validated using IEEE PDF eXpress.

  1. Go to IEEE PDF eXpress (https://ieee-pdf-express.org/)
  2. Conference ID: 66187X
  3. Create an account (first-time users) or log in.
  4. Upload your source file(s) to generate an IEEE Xplore-compatible PDF.
  5. Alternatively, upload your own PDF to check compliance.
  6. Download the PDF eXpress-approved file.

Important:
The PDF eXpress-approved file is the Final PDF. Please submit exactly this file to EasyChair for both IEEE Xplore publication and the conference proceedings. No further editing or modification is allowed after approval.

Step 3. Final Submission via EasyChair

All authors must upload the following items through the EasyChair Final Submission page:

  1. Paper Title and Author Information
    - Confirm the final title.
    - Confirm all authors and designate the presenting author.
  2. Final PDF (for IEEE Xplore and Conference Proceedings)
    - Upload the PDF eXpress-approved file.
    - This single file will be used both for IEEE Xplore publication and for the conference proceedings.
  3. IEEE Electronic Copyright Form (eCF)
    - Complete the IEEE eCF process directly in EasyChair by following the on-screen instructions.

Important Notes

  • - Deadline for final submission: October 27, 2025 (JST)
  • - At least one author of each accepted paper must register for the conference in order for the paper to be included in the proceedings.
  • - Papers without completed PDF eXpress validation and IEEE copyright transfer cannot be published in IEEE Xplore.
  • -Presenting authors must complete Early Registration by November 15, 2025 (JST) through the registration system that will open around October 20, 2025 (JST).